AC easy compliance

Privacy Policy

Privacy Policy for AC Easy Compliance App

Last updated: 03-07-23

This Privacy Policy outlines how AC Easy Compliance (“we,” “us,” or “our”) collects, uses, and protects personal data from users (“you” or “your”) of the AC Easy Compliance mobile application (the “App”). We are committed to protecting your privacy and complying with applicable data protection laws, including the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

By using the App and providing your personal data, you consent to the practices described in this Privacy Policy. If you disagree with any of the terms stated herein, please refrain from using the App.

Data Collection
1.1. Personal Data
When you download, install, or use the App, we may collect and process the following personal data:

Contact information (such as name, email address, and phone number)
Company details (such as company name, address, and registration number)
User credentials (such as username and password)
Communication preferences

Payment information (if applicable)
1.2. Non-Personal Data
In addition to personal data, we may collect certain non-personal information automatically, including but not limited to:

Device information (such as device type, operating system, and unique device identifier)
Log data (such as IP address, browser type, access times, and referring website addresses)
Usage data (such as pages visited, features used, and time spent on the App)

Data Use
2.1. Purpose of Processing
We may use your personal data for the following purposes:

To provide, maintain, and improve the App’s functionality and services
To respond to your inquiries, requests, or support needs
To personalize your experience and improve customer service
To process transactions, if applicable
To send periodic emails or notifications regarding the App and its features
To conduct research, analytics, and market surveys
To enforce our terms and conditions and protect our legal rights

2.2. Legal Basis for Processing
We will only process your personal data when we have a lawful basis to do so, which may include:

The necessity to perform a contract with you (e.g., to provide services)
Compliance with our legal obligations
Your consent to the processing
Legitimate interests pursued by us or a third party, provided that your fundamental rights and interests are not overridden

Data Sharing and Disclosure
3.1. Third-Party Service Providers
We may engage third-party service providers to perform certain functions on our behalf, such as hosting, data storage, payment processing, and customer support. These providers will have access to your personal data only to the extent necessary to perform their functions and must adhere to strict confidentiality obligations.

3.2. Legal Requirements and Protection
We may disclose your personal data if required to do so by law or in response to a valid request from a governmental or law enforcement authority. We may also disclose your information to protect our rights, privacy, safety, or property, or that of our users or the public.

Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, alteration, or destruction. However, please note that no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer require your information, we will securely dispose of it in accordance with applicable laws and regulations.

Your Rights
As a data subject, you have certain rights under UK